Your privacy matters. Learn how information may be collected and used when you contact or nominate through WOHA.
This notice explains how Women of Heart Awards (WOHA) may handle personal data when you browse, contact us or submit nominations. It applies subject to the laws governing each activity. The organisation must confirm its exact legal controller identity and operational details before publication.
Service: Women of Heart Awards (WOHA). The precise registered legal entity, registration address, privacy officer and any required regional representative are to be confirmed by WOHA. Privacy requests: info@womenofheartawards.com.
Contact forms: name, email, subject and message. Nominations: nominee name, country, award category and supporting story. Website operations may process device, technical log, security and session information. Images or biographies are processed if supplied for approved publication. Do not submit sensitive details about others without appropriate authority.
To respond to enquiries, assess and administer nominations, organise events, contact participants, maintain archives where authorised, and secure the website. Promotional emails or public biography/photo features require the appropriate notice and legal basis.
Depending on the applicable law and the specific purpose, processing may be based on consent, steps requested before an agreement, contract performance, legitimate interests (such as security), or a legal obligation. WOHA must document the actual basis for each process; consent can be withdrawn where relied upon.
Data may be accessible to authorised WOHA personnel and providers supporting hosting, email delivery, security or event administration, under appropriate safeguards. Other disclosures require a lawful basis. WOHA must publish the actual provider list or categories and any relevant joint arrangements.
WOHA has an international audience. Data may need to cross borders depending on its actual hosting, staff and vendor arrangements. Before transfers, WOHA must identify locations and implement any required adequacy, contractual, consent or other safeguards under the applicable jurisdiction. No specific transfer destination is confirmed in this draft.
Personal information should be kept only for the period necessary for the stated purpose or required by law. WOHA must set and publish specific schedules for enquiries, nominations, event records, logs and approved archives before launch. Requests for lawful erasure will be assessed individually.
Subject to local law, you may request access, correction, deletion, restriction, objection, portability, consent withdrawal or review of certain automated decisions. Email us with enough detail to identify your request; we may verify identity. You may complain to the relevant supervisory authority where permitted.
Names, honours, photographs and biographies may be displayed when WOHA has an appropriate basis and publication rights. If you believe a profile is inaccurate or wish to raise a privacy concern, contact us. Event photography practices must be disclosed at registration or the venue where applicable.
The website may use essential session cookies for security and forms. Optional analytics, advertising or tracking technologies must be identified and, where required, disabled until valid consent is obtained. WOHA should publish an accurate cookie inventory if such services are enabled.
WOHA should apply appropriate access controls, encrypted connections, backups, limited staff access and incident procedures. No website can guarantee absolute security. If a data incident occurs, applicable notifications and remedial steps should follow local law.
If a nomination or event involves a child, age-related privacy rules and, where needed, parental or guardian authorisation must be observed. Please do not submit a minor’s data without the required authority.
The notice should be reviewed when WOHA changes the website, services, vendors or legal requirements. Material changes should be announced through an appropriate channel and the effective date displayed.
Local rules may apply depending on where people are located, the organisation is established and how their data is processed. The list below is a guide to relevant legal frameworks, not a statement that every law applies to every visit.
UK GDPR and the Data Protection Act 2018 provide information rights and safeguards; the ICO regulates compliance.
The EU GDPR provides transparency, lawful-basis and data-subject rights; national regulators including France’s CNIL enforce the rules.
UAE Federal Decree-Law No. 45 of 2021 provides a federal personal data protection framework, subject to its scope and exemptions.
PIPA regulates collection, use, transfers and individual requests such as access, correction or suspension; the PIPC is the regulator.
The Act on the Protection of Personal Information sets rules for handling personal information; Japan’s PPC is the regulator.
India’s DPDP Act 2023 and Rules 2025 introduce duties and rights with staged commencement. WOHA must check which provisions are in force when processing Indian residents’ data.
China’s PIPL regulates personal-information processing, individual rights and certain cross-border transfers where its scope applies.
Brazil’s LGPD provides access, correction, deletion and other rights where applicable; the ANPD is the national authority.
To ask how your information is used, request corrections or raise a concern, contact the email below. WOHA must verify the responsible legal entity, official postal address, hosting locations, actual retention periods and any DPO/representative details before treating this draft as final.
info@womenofheartawards.com